About the Role
Rainbow Place Shelter is seeking a highly organized and proactive Part-Time Administrative Assistant to provide essential support to the Executive Director and Director of Development. This role is ideal for someone who thrives in a mission-driven environment and wants to contribute to the day-to-day operations and long-term impact of an established and growing nonprofit.
Requirements
Key Responsibilities
Executive Director Support
Maintain calendar, schedule meetings, and coordinate logistics for appointments, Board meetings, and community engagements
Monitor and verify the completion of post-meeting follow-up actions.
Assist with document preparation, including reports, presentations, and correspondence
Track and organize contracts, leases, Memorandum of Understanding (MOU) documents, and other key operational files
Support vendor and partner communications as needed
Director of Development Support
Assist in managing donor database and tracking donations [e.g., enter data into donor CRM (Constituent Relationship Management system), issue acknowledgment and thank you letters]
Support fundraising campaigns, including event coordination, invitation management, and sponsor outreach
Assist in compiling grant documents and assist with deadline tracking
Help maintain updated records of required grant reports, funder communications, grant/funding application materials, and grant payments
Conduct donor and stakeholder prospect research and maintain accurate contact lists
Administrative Duties
Answer phones, monitor general email inbox, and route inquiries appropriately
Collect and distribute physical mail and packages
Order supplies and support light office management tasks as directed by the Executive Director.
Support printing, mailing, and distribution of physical outreach and donor materials
Maintain digital filing system and shared drive organization
Perform other duties as assigned to support overall organizational operations
Qualifications
Strong organizational and communication skills
Proficiency in Microsoft Office Suite, Adobe, and Google Workspace - Experience with Canva or other graphic design is also helpful
Familiarity with donor databases (e.g.,DonorPerfect)
Experience in a nonprofit or mission-driven setting is a plus
Ability to manage confidential information with discretion
Friendly, reliable, and proactive with a commitment to Rainbow Place Shelter’s mission
Work Environment & Schedule
This is a part-time position (20–25 hours/week), with flexibility in scheduling
Hybrid work model available; some on-site presence in Rockville is expected, especially for events and meetings
Reports to the Executive Director; collaborates regularly with the Director of Development and other team members
To Apply
Please send your resume and a brief statement of interest to director@rainbowplace.org. Applications will be reviewed on a rolling basis.
About the Company
Rainbow Place Shelter has functioned as a seasonal overnight emergency hypothermia shelter in Rockville for women experiencing homelessness since 1982. Historically, the shelter has been open from November through March, keeping women safe in Montgomery County during the coldest months of the year. In addition to treating our guests with kindness and compassion, we actively help them transition out of homelessness and into more stable housing. However, the COVID pandemic has brought change to many social service organizations, leading them to adapt to changing needs. We’re in the exciting process of expanding and shifting Rainbow’s mission to focus on youth/young adults 18-24 years of age, including the LGBTQ+ community, with year-round emergency shelter.